March 28, 2005
The meeting was called to order at 7:30 p.m. by Chairman John A. Eberly. All trustees were present. Sam Sotera led the Pledge of Allegiance.
Motion by Gene McCune seconded by Patrick J. Cavanagh to approve the minutes of the regular session of the Board of Trustees of March 21, 2005. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed.
REPORTS:
Eugene T. McCune, Jr. reported on a call from a Lorien Woods resident who is representing the homeowners association and wanting to know the steps they can take to get Adelphia Cable coverage for their homes. He was advised that they cannot bargain on their own. We are under contract with Cebridge Connections.
Mr. McCune noted that Clerk of Bainbridge Township, Susan Angelino, called and offered her assistance and condolences and sincere thanks go to her.
Patrick J. Cavanagh – had no report.
John A. Eberly reported that he attended an Auburn Volunteer Fire Department board meeting. He had copies of financials including two 12 year plans; one with engine first and one with squad first. There is a Profit & Loss budget overview for 2005 and a station repair list of projects. Mr. Eberly is very pleased with the in-depth planning. The fire department presented a well honed budget.
ADAM HALL:
Mike Weber of John G. Johnson Construction Co. presented a progress report stating that the project is going well and is on schedule. It is wet in the back, river-like, and a potential problem for the HVAC pad. The trustees discussed the possibility of having additional pine trees removed that are too close to the building and will cause maintenance issues for the HVAC pad and building roof and putting in a swale. Mr. Cavanagh and Mr. Weber discussed the footers. The trustees need to decide on what wood to use for trim inside. Underground plumbing is next. It will take about one weeks work to put the electrical below the slab. Then they will add stone, run block work, build the gazebos and do the front entrance. The trustees will check on the permit for reactivating the new pump if the well has been deactivated.
Clerk, left warrants for signatures, purchase orders and a financial report.
A letter was received from the county commissioners asking for at least two representatives form Auburn to attend the Geauga Community Impact “Citizen’s Convention” on Saturday, May 14th where survey result findings will be presented. For the past year a community-wide health and human services needs assessment has been ongoing. The trustees will discuss the issue at the next meeting.
The chip seal bidding process has been completed. Ronyak Bros. Paving has been notified and the contracts sent there for execution.
The trustees discussed that with the death of Denis Squire leaving over two years left unserved on his term, the clerk’s position will be put on the ballot in the fall election. Whoever is elected will serve for two years and then the position will be put on the ballot again in order to keep to the right scheduling of trustees and clerks terms. The trustees must notify the Board of Elections of the clerk’s death within 10 days. There was a discussion about appointing a clerk to fill the position until the end of the year.
Resolution No. 2005-11 by Gene McCune seconded by John A. Eberly to appoint Susan Plavcan as Clerk until December 31, 2005. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed.
Thoughts and prayers go to Denis’ family. The trustees and all of Auburn are mourning the loss of Denis.
The trustees discussed a planning commission meeting scheduled for April 12 in Chardon at 7:30 p.m. where the Fireside Estates extension will be on the agenda. They will all three attend. The trustees, zoning inspector, and the fire department are all opposed as the proposed 4 sublots are in Auburn but the only access to them is from Bainbridge.
Motion by Patrick Cavanagh seconded by Gene McCune to adjourn the meeting. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed. The meeting was adjourned.