June 20, 2005
The meeting was called to order at 7:30 p.m. by Chairman John A. Eberly. Mr. Sam Sotera led the Pledge of Allegiance.
Motion by Eugene T. McCune, Jr. seconded by John A. Eberly to approve the minutes of the regular session of the Board of Trustees of June 6, 2005. VOTE: McCune, yes; Eberly, yes. The motion passed.
Mr. Eberly discussed that the trustees recessed the Board of Trustees meeting of June 6, 2005 because they would all be attending a meeting at the Planning Commission as a group the following week.
Motion by John A. Eberly seconded by Eugene T. McCune, Jr. to close the meeting of June 6, 2005. VOTE: McCune, yes; Eberly, yes. The motion passed.
(Trustee Patrick Cavanagh arrived)
REPORTS:
Eugene T. McCune, Jr. reported that he received two complaint phone calls on Kevin Finnerty properties. The first was from Ralph Martell complaining of the large pile of refuse on Messenger Road at the site of Mr. Finnerty’s construction there. The second call was from Sharon Bricker of Munn Road also complaining about Kevin Finnerty construction problems.
The trustees will draft a letter and send a copy of these minutes with it to Mr. Finnerty.
Mr. McCune received a call from Rachel Dimak who had attended a trustee meeting last April 18 to complain about the fishermen on Valley Road. She said that her mailbox was blocked by a car so she called the sheriff who took care of the problem.
Mr. McCune thanked all the zoning and service people who attended the meeting of the Planning Commission in Chardon regarding the Fireside Estates subdivision. They were there until 1 a.m. and Mr. McCune apologized to them for that meeting.
Patrick J. Cavanagh also commented on the Planning Commission meeting and the trustees discussed the situation of the Fireside Estates proposed houses.
Mr. Cavanagh presented a DVD of photos taken by Herb Wilson of the 2005 Auburn Memorial Day Ceremony. The trustees extended thanks to Herb Wilson.
John A. Eberly commented that regarding Fireside Estates, anything less than privatizing would not be acceptable to the trustees.
Mr. Eberly reported that Adam Hall is 95% complete with the John G. Johnson Construction company work. He met with Gordy Petersen of Petersen Construction and the lighting is installed in the parking lot. The lights are set to a timer. They will come on at dusk and off at dawn. They can be dimmer and we can choose which lights to have on or off. They are cut off lights. If one goes out the rest stay on – called parallel lighting.
A couple of gutters are needed on the gazebos. A price of $800 was received from John G. Johnson to do that work. There was no sink on the drawings and a price was received from John G. Johnson of about $800 to buy and install one. The kitchen, bathroom and hall floors are concrete now and the trustees discussed tiling these areas.
Motion by Patrick J. Cavanagh seconded by Gene McCune to complete the miscellaneous expenses of gutters, sink, and additional floor tiling at Adam Hall. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed.
Motion by Patrick Cavanagh seconded by John Eberly to encumber $10,000 in a blanket certificate while awaiting firm quotes for the gutter work, floor tiling and sink. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed.
Mr. Eberly discussed the grant received for handicapped accessibility and the work done to date. He will check with the office of Community and Economic Development to see if some unused money from the grant may be used for additional concrete work in the parking lot.
The trustees discussed the compaction of the gravel parking lot and they will hold off on the final payment until the lot has been rolled again. There are some soft spots.
Susan Plavcan, Clerk, had purchase orders, blanket certificates and warrants for signatures. She had financials for the trustees.
Mrs. Plavcan read a letter from the county auditor about tax advances. The dates have been set.
Motion by John Eberly seconded by Gene McCune to request tax advances on the following dates: June 24, 2005, July 8, 2005 and July 22, 2005. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed.
A Public Hearing date of July 5, 2005 was set for the purpose of examining the 2006 township budget.
There will again be a July 4 parade beginning in The Meadows and heading south to the fire department. The parade begins at noon. The trustees will again ride the parade route in a township truck.
Mr. Mark Hardenbergh of the zoning commission requested permission to attend a Rural Land Use seminar on June 11, 2005. The seminar tuition is $309. The trustees are happy to reimburse Mr. Hardenbergh for the expense and they are pleased he is willing to attend and report back to his committee.
Motion by Gene McCune seconded by John Eberly to reimburse Mark Hardenbergh for his attendance at a Rural Land Use seminar to be held June 11, 2005. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed.
The trustees discussed Geauga County taking over culvert permitting in the township per their revised Highway Use Manual. The trustees are fine with that. No more driveway culvert permits will be issued by the township. Residents will go to the county Engineer with requests; however, Dave Wilmot will continue to inspect the work.
The trustees discussed information sent here about Time Warner entering into an agreement with Adelphia Communications Corporation to purchase the cable system. A resolution providing approval for an assignment of the franchise and the cable system to Time Warner Cable was enclosed. The trustees will not sign this now as the cover letter states that it is not clear that the transaction requires our approval. The trustees do not expect any changes in service.
The trustees will send a letter to Huntington Bank stating their intention to vacate the safety deposit box that was recently discovered and was found to be empty.
Motion by Patrick Cavanagh seconded by John Eberly to vacate the safe deposit box at Huntington Bank. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed.
The trustees noted that the Planning Commission has sent an update to the Model Township Zoning Resolution in response to S.B. 18 which took effect last month.
PUBLIC COMMENT:
John Reithoffer announced that Auburn resident Mary Canfield received a very prestigious award from the Fair Board. Congratulations to her.
Adam Hall should be finished by around July 15th. The trustees said that Dash Tree Service did a good job of removing the trees and grinding the stumps. John G. Johnson put in a swale at the rear of the building even though it was not in the contract. They have gone above and beyond and done more than they said they would. They have been wonderful to work with. Mr. Eberly is very pleased with the carpentry work. He called it outstanding in the vestibule area and he would like to submit the main entranceway craftsmanship in the Builders Exchange contest.
The asphalt resurfacing of Edward Lane is complete and turned out well. The work was done by Ronyak Bros. Paving Co. The total contract price proposal was $44,490.00.
The cement stabilization and asphalt repaving of Quinn Road (from Bartholomew Road to Taylor May Road) is starting. The job is quoted in the amount of $165,502.80 and is being done by Shelly & Sands, Inc. from Akron, OH.
The trustees said that Amy Holtshouse of the Chagrin River Watershed Partners, Inc. did an excellent job of representing the townships during the Fireside Estate meeting in Chardon.
The trustees have had good feedback from residents on the acquisition of the Cathan farm on Washington Street and Munn Roads.
Motion by Gene McCune seconded by Patrick Cavanagh to adjourn the meeting. VOTE: McCune, yes; Cavanagh, yes; Eberly, yes. The motion passed. The meeting was adjourned.