November 21, 2005
The meeting was called to order by Chairman John A. Eberly. Mr. Jeff Renner led the Pledge of Allegiance.
Motion by Patrick Cavanagh seconded by John Eberly to approve the minutes of the regular meeting of the Board of Trustees of November 7, 2005 as presented. VOTE: Cavanagh, yes; Eberly, yes. The motion passed.
REPORTS:
Jeff Renner, President of the Auburn Volunteer Fire Department, presented the following report: 52 calls were handled for October 2005 with 16 of them covered by station staffing (30.76%). That number is about the same as the last few years. Mr. Renner reminds everyone to check batteries in smoke detectors. He reports their squad arrived, was checked out and will go back for some work. There was a problem with an air bag leaking. The timeframe for its return is 3 or 4 weeks. Mr. Renner notes that the squad was budgeted at $150,000 four years ago. It came in at $155,000. Mr. Eberly said the fact that they essentially brought it in on budget should be an effort applauded.
Gene McCune was not present.
Patrick J. Cavanagh had no report but extended his congratulations to Susan Plavcan on winning the clerk’s election race. Mr. Cavanagh extended thanks to Jack Trethewey for his letter of support of the road levy to the newspapers.
John Eberly met with the Board of Trustees of the Auburn Volunteer Fire Department and would like to acknowledge the following members:
Jeff Renner, President
Dan Matsko, Treasurer
Keith Blazer, Secretary
Bob Holbom, Vice President
The following men are general members of the Board: John Phillips, Sean Davis, Brian Moore, Brian Dezman, Todd Hurley, and Mike Cardaman.
Mr. Eberly received a phone call from John Phillips that someone is soliciting funds in the name of the fire department. Please know that the fire department does not ever solicit funds over the phone and should anyone receive a call to that effect, it is a scam.
A. Warren Gentry of the Friendship Alliance Church contacted Susan Plavcan about using Adam Hall for church services on Sunday mornings. She gave him the schedule of fees. That use would be satisfactory with the township trustees.
Mr. Eberly discussed Adam Hall. We do need to purchase a refrigerator yet and a commercial one is not necessary. A residential one will do. Mr. Cavanagh has not checked on the water filters as yet.
Mr. Eberly reports that the board is extremely elated at the road levy passage. It was so important to our road program that it passed.
The lawsuit from Mrs. Hawkins involving the fire department, its equipment and the trustees was dismissed without prejudice. She has the right of appeal within 30 days. The first time she presented the lawsuit, she withdrew it. This time it was dismissed. The claim was deemed to have “no merit”.
Susan Plavcan, Clerk, presented warrants for signatures. She presented each trustee with a copy of the current financials. She presented a map for review whereby Dominion Gas is installing a gas main and service on the N.S. side of Sunrise Ridge Lane.
NOPEC sent notice of a general assembly meeting upcoming on November 29, 2005. Mr. Cavanagh will check into it to see if someone from the Township should be attending it.
The Board of County Commissioners at their session on October 20, 2005 voted to approve the motion to accept the maintenance guaranty for the Moreland Phase I Subdivision in Auburn in the amount of $16,000.
Further they approved the motion to accept the paving guaranty for the Moreland Phase I Subdivision in Auburn Township in the amount of $20,000.
Further they approved the motion to execute the dedication plat dedicating Edinboro Lane in the Moreland Phase I Subdivision and they accepted Edinboro Lane for snow and ice removal by Auburn Township.
The Board of County Commissioners at their session on November 7, 2005 voted to approve the motion to accept the maintenance guaranty for Gottschalk Industrial Park Phase 1 in Auburn Township in the amount of $30,000.
Further they voted to approve the motion to accept the paving guaranty for Gottschalk Industrial park Phase 1.
Further they approved the motion to install a stop sign in Gottschalk Industrial Park Phase 1 at its intersection with Munn Road.
The trustees briefly discussed needed road projects for next year. Stafford Road east of Munn Road and Colchester are candidates. They will discuss projects further with Dave at the next meeting. They will sit and prioritize and plan. Mr. Eberly talked to both Enos Detweiler and Ralph Hershberger, Troy Township trustees, and they are still interested in working jointly with Auburn to improve Shaw Road using Issue II money. A lot of chip seal was done this past summer and the trustees briefly discussed last summers projects. Thanks to passage of the road levy, we will be able to allot $400,000 for paving projects next summer.
OLD BUSINESS:
Mr. Dino DiSanto from Representative Steven LaTourette’s office is scheduled to attend our next meeting to discuss the ZIP code situation in Auburn. The clerk was asked to confirm his attendance.
Gillmore Security will be asked to attend a meeting early next year to discuss Adam Hall security.
Discussion of second story access at the Administration Building will be tabled till next year.
The Taylor Road grass reseeding issue was briefly discussed. Mr. McCune has discussed this with American Divsersifed and he has talked with the County about it, so this will be tabled till Mr. McCune is present.
NEW BUSINESS:
The trustees received a letter from John Peterson, Vice President of Wheeler Landscaping stating that he has watched the evolution of the new community center over the summer and states it is a building which the residents can be proud of. He offered free landscape design services for Adam Hall saying that a good plan is critical to insure that the entire site is properly developed. Mr. Eberly immediately and eagerly took Wheeler up on the offer and has a date set for meeting with Mr. Peterson. This is a wonderful opportunity for us and is most appreciated.
The water well needs to be barricaded at Adam Hall.
Susan Plavcan noted that we have accumulated old office equipment that is of little value and takes up valuable closet space.
Motion by Patrick Cavanagh seconded by John A. Eberly that the total value of the pieces of equipment discussed is less than $2500 and can therefore be discarded. VOTE: Cavanagh, yes; Eberly, yes. The motion passed.
Mr. Eberly noted that anything on a current inventory should be removed.
The secretarial position that has opened since the election will be advertised in the local newspapers and interviews should be scheduled at the beginning of 2006 so that the new Board will have a say in the hiring of a secretary.
A cemetery lot at Shadyside was bought back at the price paid which was $60.00 for two lots when purchased. The purchaser who was an Auburn resident has since moved to Florida.
PUBLIC COMMENT:
Jack Trethewey asked about the Arctic Freeze ice skating rink. Mr. Eberly noted that he heard the bank, National City, was going to try to re-open the rink and operate it but no one knew too much other than what was in the papers.
Motion by John A. Eberly to adjourn the meeting, seconded by Patrick Cavanagh. VOTE: Cavanagh, yes; Eberly, yes. The motion passed. The meeting was adjourned.