March 13, 2006

 

The meeting was called to order at 7:30 p.m. by Chairman John A. Eberly. All Trustees were present.  Troop 101 Boy Scout Parker Schabel led the Pledge of Allegiance.

 

            Motion by Patrick Cavanagh seconded by Michael S. Troyan to approve the minutes of the regular meeting of the Board of Trustees of March 6, 2006.  VOTE:  Troyan, yes; Cavanagh, yes; Eberly, yes.  The motion passed.

 

GUESTS:

 

            Mr. Eberly welcomed Boy Scout Troop 101 to the meeting along with their Scoutmaster, Dan Valvoda and Assistant Scoutmaster, Ralph Hastings. Mr. Jay Schabel said he is Assistant to the Assistant Scoutmaster. The 11 members of the troop are working on earning a Citizenship in Community merit badge. One of the requirements is to attend a city or town council meeting and then choose an issue discussed at the meeting where a difference of opinion was expressed.  They are to explain to their counselor why they agree with one opinion more than another. Mr. Eberly explained the duties of the township trustees and the fiscal officer, our charge to maintain roads, cemeteries, provide fire and EMS services, the zoning commission and the board of zoning appeals boards.

            The troop members introduced themselves as follows:  Eric Lewis, Dan Valvoda, Jeff Hastings, Parker Schabel, Jeremy Etling, Patrick Mueller, Jerad Prescott, J.C. Ward, Jacob
Farrow, Brian Wright, Jacob Dundess.

            There are several Star and Life rank boys in the troop who will be looking for service projects to attain Eagle rank. The trustees will offer some suggestions.

 

REPORTS:

 

            Michael S. Troyan had no report.

 

            Patrick J. Cavanagh commented on a state senate sponsored bill that is in the works in an effort to lower the upcoming septic system price increase burden.

            Mr. Cavanagh reported that new flags were put up at Shadyside Cemetery and at the Museum.

 

            John A. Eberly noted that he received a phone call from a resident in response to newspaper coverage about the Kenston Playground group hoping for a contribution from the township. She was opposed to the idea.

 

            Susan Plavcan, Fiscal Officer, presented warrants and purchase orders.  She presented each trustee the current financials.

            Mrs. Plavcan reported that she met with Bob Debevits from the Department on Aging and he would like the trustees to approve a flyer for the Auburn Seniors 2006 Trash Pick-Up Day. The trustees looked it over and approved it.

            Mrs. Plavcan presented a rate of 4.70% to borrow $100,000 with a payback of two payments a year for 84 months from the Ohio Township Association Master Lease Program. This is an option available if the trustees would like to purchase a loader and/or erect an equipment building as discussed in previous meetings.

 

PUBLIC COMMENT:

 

            Mr. John Reithoffer expressed appreciation to the trustees on behalf of war veterans and non veterans alike for their prompt replacement of the missing flags at Shadyside Cemetery and the Museum.

 

OLD BUSINESS:

 

            Mr. Eberly suggested we call John G. Johnson Construction Company to ask whom they would recommend to do the stone work as discussed for the Adam Hall sign.

 

            Mr. Eberly noticed that he is not receiving his mail in quite such a timely manner lately. The trustees suggested that we try mailing the five letters (one to each ZIP code in Auburn) again and see if they are all delivered on the same day.  It was suggested we mail them from Mantua this time.

 

            Nothing new regarding Gillmore Security for Adam Hall. The fire department has been busy with budgeting and contracts but Mr. Troyan will continue to follow up on this.

 

            The trustees discussed letters of interest from residents regarding the alternate positions available on the Zoning Commission and the BZA. They requested an interview schedule be set for Monday, March 27, 2006 beginning at 6:30 p.m.

 

NEW BUSINESS:

           

            Road projects were discussed and the trustees decided that White Oak Drive and Derbyshire Lane and Colchester Drive are the projects in the most urgent need of repair work and should be scheduled for this summer.

 

            Motion by Michael Troyan seconded by Patrick Cavanagh to request a Resolution of Convenience & Necessity for the Improvement of Derbyshire Lane TR 854 and Colchester Drive TR 855 from the Geauga County Engineer’s office. VOTE:  Troyan, yes; Cavanagh, yes; Eberly, yes.  The motion passed. 

 

            Motion Patrick Cavanagh seconded by Michael Troyan to request a Resolution of Convenience & Necessity for the Improvement of White Oak Drive TR 857 from the Geauga County Engineer’s office. VOTE:  Troyan, yes; Cavanagh, yes; Eberly, yes.  The motion passed.  

 

            The trustees discussed a letter and contracts received from Adelphia. The franchise agreement between Adelphia and Auburn Township expired on December 31, 2004. Adelphia would like to extend that franchise until a new agreement can be negotiated between the Township and successor Time Warner. Two original short extension documents for the Township’s review and approval were sent. The trustees decided they should execute the extension documents.

 

            Motion by Michael Troyan seconded by John Eberly to sign the Adelphia short extension documents as sent from Adelphia until a new agreement can be negotiated between the Township and Time Warner. VOTE:  Troyan, yes; Cavanagh, yes; Eberly, yes.  The motion passed. 

 

            Motion by Michael Troyan seconded by John A. Eberly to adjourn the meeting.  VOTE:  Troyan, yes; Cavanagh, yes; Eberly, yes.  The motion passed.  The meeting was adjourned.