Burton Village Special Council
January 10, 2005
Mayor Fischbach called the meeting to order at 7:00PM
Roll Call: Sandy Humbert, Yes. Joe Hernandez, Yes. Jeff Coleman, Yes.
Dan Thoreson, Yes. Judy Beaumier, Yes. Dianne Lillibridge, Yes.
Visitors: Marcianne Kimpton, Edna Davis, Lee Koroshes, Jane Koroshes, Jack Garner, Unnamed visitors from the Burton Volunteer Fire Department.
The Mayor made the following Committee Appointments
Judy Beaumier BPA, Century Village
Joe Hernandez Street Department and Cemetery Commission
Jeff Coleman Finance and Insurance
Sandy Humbert Parks and Tree Commission
Dianne Lillibridge Local Government (Township, Village and County)
Dan Thoreson Fire Department and School District Liaison
Mayor Fischbach will continue to oversee the Police Department, Planning Commission.
Recognition of Visitors
Lee Koroshes approached Council for permission to use the Village Park for the annual Easter Egg Hunt on March 26. The Council agreed and Judy Beaumier moved to donate $450.00 to that purpose. Sandy Humbert seconded the motion.
Roll Call: Judy Beaumier – Yes, Sandy Humbert – Yes, Joe Hernandez – Yes, Jeff Coleman – Yes, Dan Thoreson – Yes, Dianne Lillibridge – Yes.
Jack Garner was recognized by the Mayor. Mr. Garner questioned the need for the Village to purchase expensive new equipment if the old equipment still worked. A discussion followed.
Marcianne Kimpton and Lee Koroshes asked about the possibility of a chipper owned by the Village for brush pickup. A further discussion commenced.
Ordinances and Resolutions:
Sandy Humbert introduced Resolution 2005-01, requesting the County Auditor Advance Tax Funds collected on the Village’s behalf. Sandy Humbert moved to waive readings and Judy Beaumier seconded the motion.
Roll Call: Sandy Humbert – Yes, Judy Beaumier – Yes, Joe Hernandez – Yes, Jeff Coleman – Yes, Dan Thoreson – Yes, Dianne Lillibridge – Yes.
Judy Beaumier moved to adopt Resolution 2005-01 and Sandy Humbert seconded the motion. Roll Call: Judy Beaumier – Yes, Sandy Humbert – Yes, Joe Hernandez – Yes, Jeff Coleman – Yes, Dan Thoreson – Yes, Dianne Lillibridge – Yes.
Fire Department:
Members of the Burton Volunteer Fire Department handed out the 2004Year End Summary for the Department. Council accepted the documents and deferred comments until they had studied the report. Mrs. Beaumier asked about the Audit being conducted at the Fire department. Mrs. Deitrich is doing an in house audit as the new Finance Director. It is still in progress.
Committee Reports;
Parks- Sandy Humbert
Arbor Day celebration is being planned. Ms. Humbert asked Council to make suggestions for people to honor with a tree dedication. The Mayor asked if Mr. Gilchrist still lived in the Village. Ms. Humbert was not aware that he might have moved but will check into it.
Finances – Joe Hernandez
Nothing to Report
Streets – Jeff Coleman
New dump truck is here. Mr. Coleman recommended that the old green dump truck be put out to bid. A discussion on this subject followed.
BPA and Grants – Dan Thoreson
Nothing to Report
Schools and Fire Department – Judy Beaumier
School Board meeting was held last week and was mainly for first of the year tasks. Mrs. Beaumier did obtain some copies of the Berkshire Communicator.
Mrs. Beaumier inquired about her new duties as BPA representative. BPA meets the second Tuesday of each month. Although she has a conflicting meeting, Mrs. Beaumier thought she would be able to attend at least the first hour of each meeting.
The Mayor asked her to propose a joint meeting of BPA and Council on March 14, 2005.
Local Government – Dianne Lillibridge
Berkshire Planning Commission meets later this month. Mrs. Lillibridge brought up the subject of purchasing the Bahnick building. Mrs. Lillibridge presented some concept drawings for a new Council/Police Department. Mrs. Lillibridge requested that the Council make a decision to move ahead. A discussion followed on whether to conduct the environmental survey before offering a contract, offering a contract contingent upon successful completion of the survey, or drop the matter altogether.
Sandy Humbert moved to have the Mayor and Fiscal Officer enter into a contract to purchase the Bahnick building property contingent upon a successful environmental survey. Dan Thoreson seconded the motion.
Roll Call: Sandy Humbert – Yes, Dan Thoreson – No, Dianne Lillibridge – Yes, Judy Beaumier – No, Jeff Coleman – No, Joe Hernandez – Yes. The Mayor cast the tie breaking vote – Yes. The Village Solicitor will be contacted for a contract.
Mayor’s Report
The Mayor asked the Council to consider adopting the State of Ohio standardized legal holidays for Village employees. A thorough discussion followed. Judy Beaumier moved to adopt the state legal holiday structure plus two floating holidays, those floating days to be taken in eight hour increments. Dan Thoreson seconded the motion. Roll Call: Judy Beaumier – Yes, Dan Thoreson – No, Dianne Lillibridge – Yes, Jeff Coleman – No, Joe Hernandez – Yes, Sandy Humbert – Yes. The Fiscal Officer was asked to draft an ordinance to change existing regulations to match this change.
Sandy Humbert moved to enter Executive Session to discuss Personnel issues and Dan Thoreson seconded the motion. Roll Call: Sandy Humbert – Yes, Dan Thoreson- Yes, Joe Hernandez – Yes, Judy Beaumier – Yes, Jeff Coleman – Yes, Dianne Lillibridge – not available. Enter executive session at 8:25 PM
Sandy Humbert moved to leave Executive Session at 8:35 PM. Judy Beaumier seconded the motion.
Dan Thoreson moved to pay Dennis Nichols compensation for overtime worked in the amount of $25,000.00 and to cover the cost of Village Income tax on that sum. Judy Beaumier seconded the motion. Roll Call: Dan Thoreson – Yes, Judy Beaumier – Yes, Dianne Lillibridge – No, Jeff Coleman – Yes, Joe Hernandez – Yes, Sandy Humbert – Yes.
Old Business
A discussion of pay raises for Fiscal year 2005 was held. Jeff Coleman introduced a proposal for pay raises at rates unique to each individual based upon job responsibilities, evaluations, and comparative wage issues. A discussion followed and several suggested changes were made to the proposal. The recommended results are:
Paul Eaton 2%
Pat Brent 2%
Lynn Rose 7%
Caden Moore 5%
Marty Motil 3%
Dennis Nichols 3%
R. Michalski 15%
R. Smigelski 15%
C. Paquette $1.00/hour increase
J. Warren 3%
Part Time Officers 3.5%
Jeff Coleman moved to accept these pay raises and incorporate them into the Fiscal Year 2005 budget. Dan Thoreson seconded the motion. Roll Call: Jeff Coleman – Yes, Dan Thoreson – Yes, Dianne Lillibridge – No, Judy Beaumier – Yes, Joe Hernandez – Yes, Sandy Humbert – Yes. The Fiscal Officer will make the payroll projections part of the budget.
New Business
Council elected a new Council President. Dan Thoreson nominated Jeff Coleman. Sandy Humbert seconded the motion
Roll Call:
Dan ThoresonYes
Sandy Humbert Yes
Dianne Lillibridge No
Joe Hernandez Yes
Judy Beaumier Yes
Jeff Coleman Yes
A question was raised as to why there was a parking ban on Hickox Street. The Mayor stated that the decision was made for safety concerns and traffic passage. Mr. Coleman pointed out that this type of long term parking decision needs to be formalized with an ordinance. The Mayor and Fiscal Officer will look into getting an ordinance drafted.
Snow plowing is going well this year. Mrs. Beaumier asked who was responsible for the digging out the fire hydrants and who put the metal marking flags on some of the hydrants. To Mr. Coleman’s recollection, the Street Department obtained and refurbished some markers from Middlefield and Water/Sewer put them up. Mrs. Beaumier was recommended to ask her question of BPA.
Judy Beaumier made a motion to adjourn the meeting and Dan Thoreson seconded. The Special Council adjourned at 8:58PM