Chairman Seliskar called the regular meeting to order at 7:00 pm with the following members present: Trustees Adams, Kothera and Seliskar, and Fiscal Officer Saunders. Zoning Inspector Erik Mirossay was unable to attend. Also present was resident Mr. Ed Bozak of Brookview Drive, Huntsdale Subdivision.
The proper papers were notified.
The minutes of the April 17, 2007 meeting were reviewed and the following action taken.
RESOLUTION # 2007-033
Approval of Minutes
A motion was made by Trustee Adams and seconded by
Trustee Kothera to approve the minutes of the April 17, 2007
meeting as presented.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
FINANCIAL REPORT:
Fiscal Officer Saunders presented bills, vouchers, purchase orders and warrants for board approval.
RESOLUTION # 2007- 034
Approval of bills for payment
A motion was made by Trustee Adams and seconded by
Trustee Seliskar to approve for payment bills submitted.
Payroll Voucher #650-658 total $2,633.78 dated April 30
and Accounts Payable dated May 1 Voucher #659-674
total $32,977.53. Grand total of payroll and Accounts
Payable total $35,611.31.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
The fiscal officer presented fund balances in the amount of:
April 30, 2007 May 1, 2007
General $261,560.21 General $236,620.92
M.V.L. Tax 9,896.36 M.V.L. TAX 9,896.36
Gas Tax 58,139.49 Gas Tax 54,636.41
Road & Bridge 81,258.73 Road & Bridge 77,014.27
Cemetery 10,475.00 Cemetery 10,475.00
Fire Fund 57,755.33 Fire 57,464.63
Road Imp. 173,254.79 Road Imp. 173,254.79
Total $652,339.91 Total $619,362.38
The total for May 1, 2007 reflects all bills paid May 1, 2007 totaling $32,977.53.
Estate Tax in the amount of $251.51 has been collected.
ZONING REPORT:
Zoning Inspector Erik Mirossay was unable to attend he sent a report.
April 5-29, 2007
C Violation notices sent out to:
Welding shop -- Barbara Warren (Mayfield Rd.)
Braun Landscaping (Chardon Windsor Rd.)
Norris (Hunt Rd.)
Murphy (Hunt Rd.)
Light (Hunt Rd.)
C Permit given to Jerry Miller #1035 accessory building 17540 Pioneer Road
C Working with Dan Stutzman Amish School Hunt Rd.
C Smiths 322 & Clay St. given verbal warning to clean up junk cars -30 days
. ZBA meetings
. CUP application received Solid Rock Landscaping, 16440 Chardon Windsor Road.
Fiscal Office Saunders updated trustees on inquiries made, activities of the zoning office and actions taken.
Erik Mirossay and Kay Raasch will attend the Ashtabula, Geauga, Lake & Trumbull Planning & Zoning Workshop sponsored by OSU Extension office.
The Board of Appeals held two public hearings on Monday the 23rd. Jerry Miller Cabinet Shop (CUP) on Pioneer Road and Rollin West area variance on Mayfield Road. Both appeals were approved. Another CUP hearing is scheduled for May 14 at 8:00 pm for a home based business applied for by Solid Rock Landscaping, John Bruening, 16440 Chardon Windsor Road.
MAINTENANCE REPORT:
Roads:
Maintenance crews have been completing standard maintenance for this time of year; in addition to the normal maintenance crews have repaired a washout on Pioneer Road, graded roads and removed berms with box scraper in the subdivisions. All grounds have been mowed and a new white weeping cherry tree has been purchased to replace the one that was dying in the cemetery.
Fiscal Officer Saunders contacted the auditor’s officeabout the proper procedure for Road Paving and Assessment. They informed her to contact Squire, Sanders & Dempsey L.L.P. for the proper procedures. Mike Sharb sent me the requirements to share. The procedure is similar to any debt and requires a unanimous vote by the board of trustees or a petition containing approval by 51% of the residents on the road to be paved. There is a ten-year limit. Road paving cost approximately $300,000.00 per mile and added to that will be fees and interest. There are 30 parcels of property with frontage starting at 40 feet and upwards on Hunt Road.
Fire Alarm Monitoring 7:45
Gym – Garage – Town Hall
American Alert representative Gayle Loftus presented an overview of the proposal offered and an estimated cost of the new installation needed for the gym. State requirements will allow the use of current fire protection in the Garage and Town Hall. The gym will need to meet current standards because a new system is being added. Monitoring cost for each building after upgrades will be $24.00 per month plus a monthly inspection fee of $14.00 for the town hall and $12.00 for the Garage. New equipment has a five (5) year warranty. The cost for the new system will be approximately $7270.00. Seating in the town hall opera house will need to be removed in order to reset the alarm device.
RESOLUTION # 2006-035
Fire Alarm Monitoring
A motion was made by Trustee Kothera and seconded by
Trustee Adams to accept the proposal from American Alert
for installation of equipment needed, monitoring of all buildings
and maintenance of equipment as presented by Gayle Loftus
Monthly monitoring payments will be made from the Fire Protection
Fund, Gym installation and equipment will be paid from the General
Fund and Fire Protection Fund. See Proposal File.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
OLD BUSINESS:
RESOLUTION # 2006-036
Road Materials Bid
A motion was made by Trustee Seliskar and seconded by
Trustee Kothera to accept the bid from Arms Trucking for
Road materials included are #57, #304, #411, #617 Limestone,
#57 Steel and Light Slag and #4 steel and Light Slag, cinders
and salt. Materials are to be delivered on an as needed basis to our
designated yard.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
RESOLUTION # 2006-037
Calcium Chloride Application
For Dust Control
A motion was made by Trustee Seliskar and seconded by
Trustee Kothera to approve the bid received from Calcium Chloride
for dust control on all graveled roads in the township. Application
will be as late as possible and applied when weather is acceptable.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
NEW BUSINESS:
A meeting has been scheduled for May 9, 2007 at 7:00 pm at Hambden to discuss Hospitalization programs with Burnham & Flower of OTAHP. The Fiscal Officer will attend and present the information received at the next trustee’s meeting.
While attending the Local Officials Conference in Columbus the Fiscal Officer learned, we need to adopt many policies. One is before you. It is an updated Ethics Policy that should be added to our current Ethics Policy 7.1 or it may replace our current policy. The board reviewed the information and the policy then took the following action:
RESOLUTION # 2006-038
Adoption of Ethics policy
A motion was made by Trustee Kothera and seconded by
Trustee Adams to adopt the Ethics Policy presented. This policy
will be added to the policy book Chapter 7. Exhibit A
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
RESOLUTION # 2006-039
Valley Office VOS Copier
Maintenance Agreement
A motion was made by Trustee Kothera and seconded by
Trustee Adams to accept the copier maintenance agreement
offered by Valley office for $399.00 for 10,000 copies or 1 year
starting July 11, 2007 or meter 30368, which ever comes first.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
Understanding HB 694 Ohio’s Pay to Play Law:
Trustees were given a copy to read and digest for discussion at the next meeting.
CORRESPONDENCE:
The Geauga County Board of Elections sent a copy of the Tax Fact$ and proclamation of Special Election May 8, 2007.
Geauga Veterans Service Office sent a form to be used to request grave markers and flags for Memorial Day.
The Motor Vehicle License Tax Report was received for the month of March 2007.
The Geauga County Sheriff’s Report for April 2007 was received.
NOACA Memorandum dated April 17, 2007 Notification of Current Proposed Transportation Projects in Your Community
More Communications from OTA & GTA were received and sent on by email concerning Local Government Funding HB 119,
HB 50 – Junk Vehicles,
HB 3&4 Estate Tax Repeal,
SB 117 Video Franchising Authority
Abitibi Paper Retriever & Recycling would like us to accept their offer to join a competition to save more paper. Our current total of paper pounds in 394.684 at 4.99 per ton gives us a total of $5.03 in our account checks are written after we reach $15.00.
OPERS Employer Outreach First Quarter 2007 Newsletter was received.
There being no further business the meeting was adjourned at 8:50 pm.
_______________________________________________________
Chairman Seliskar
_______________________________________________________
Fiscal Officer Saunders