June 19, 2007
Chairman Seliskar called the regular meeting to order at 7:01 pm with the following members present: Trustees Adams, Kothera and Seliskar, and Fiscal Officer Saunders. Others in attendance included Cy Zion, and Pat Jonath. Ann Wishart of the Geauga County Maple Leaf was also present.
The proper papers were notified.
The minutes of the June 5, 2007 meeting were reviewed and the following action taken.
RESOLUTION # 2007-049
Approval of Minutes
A motion was made by Trustee Adams and seconded by
Trustee Kothera to approve the minutes of the June 5, 2007
meeting as presented.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
FINANCIAL REPORT:
Fiscal Officer Saunders presented bills, vouchers, purchase orders and warrants for board approval.
RESOLUTION # 2007- 050
Approval of bills for payment
A motion was made by Trustee Seliskar and seconded by
Trustee Adams to approve for payment bills submitted.
Payroll Voucher # 734 - 739 = $ 4,727.66 and bills
Voucher # 740 - 750 = $3,186.09. Grand total of payroll
and bills = $ 7913.75.
Roll Call:
Yes
No
Kothera
Abstain
Seliskar
X
Adams
X
Motion Carried
Trustee Kothera abstained due to related party issue.
The fiscal officer presented fund balances for June 19, 2007 in the amount of:
Fund Amount
General $218,548.95
M.V.L. Tax 10,630.30
Gas Tax 56,203.32
R& B 67,890.54
Cemetery 10,475.00
Fire Protection 24,906.12
Perm. Improvement 173,254.79
Total all Funds $561,909.02
RESOLUTION # 2007-051
Tax Advance
A motion was made by Trustee Seliskar and seconded by
Trustee Kothera to request a Tax Advance for all funds
in the Maximum amount available on the days established by the
Geauga County Auditor July 9, 23 & 30, 2007.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
The Motor Vehicle License Tax Report for May 2007 was received and reviewed.
ZONING REPORT:
Zoning Inspector Mirossay was called to work today and was unable to attend the meeting.
Assistant Zoning Inspector Saunders updated the board of Trustees on activities of the Zoning office.
The following applications and permits were processed:
Home Occupation for C. Nagy, 12960 Bundysburg Road $200.00
Home Occupation for J.H. Yoder 17746 Pioneer Road $200.00
Home Office Permit Vista Hearing, 15650 Chardon Windsor $75.00
The BZA will meet on Monday June 25 to hear appeals for Conditional Uses Home Occupations, for Nagy, Salvage Store 12960 Bundysburg Road, and J. H. Yoder Carvings 17746 Pioneer Road. Vista Hearing sent in their application and payment for a Home Office. The barn on Clay Street has an exemption permit issued on March 17, 2007.
The BZA will meet on July 9 at 7:00 pm to hear a variance for Nathaniel Byler to divide two existing lots into two rear lots on Princeton Road and at 8:00 pm to hear Mr. Warren’s appeal for his welding shop at 16226 Mayfield Road.
Due to the abrupt leaving of Cyndi Larned from her position of Zoning Clerk/Secretary on March 15, 2007 and having no further communication with her the board finds it necessary to state her position is vacated and a new appointment needs to be made. Fiscal Officer Saunders has filled the position since Cyndi Larned’s absence. Mrs. Larned has not attended any meetings or responded to any communications since March 15, 2007.
RESOLUTION # 2007-052
Zoning Secretary Appointment
A motion was made by Trustee Adams and seconded by
Trustee Kothera to appoint Nancy J. Saunders
to the position of Zoning Clerk/Secretary commencing March 15, 2007.
Compensation will be at $15.00 per hour starting June 1, 2007 after a
time sheet is completed and turned in each month. Fiscal Officer Saunders
also holds the position of assistant Zoning Inspector at a rate of $20.00 per hour.
The hourly rate for the Zoning Inspector position will be reduced to
$15.00 per hour commencing June 1, 2007.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
Discussion was held on Zoning Inspector’s job performance and wage increase. Trustee Adams noted Mr. Mirossay has been working well and trying to stay on top of things. Trustee Kothera stated Fiscal Officer Saunders has been assisting him with the accomplishments.
RESOLUTION # 2007-053
Pay Increase Zoning Inspector
A motion was made by Trustee Kothera and seconded by
Trustee Seliskar to increase Erik Mirossay’s hourly rate
from $12.00 per hour to $15.00 per hour beginning July 1, 2007.
A payroll form will be completed and turned into the fiscal
office at the end of each month. Mr. Mirossay has completed his
probationary time.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
MAINTENANCE REPORT:
Roads: Roads have been pull graded; salt brine obtained for dust control, and roadside mowing has continued. Calcium chloride was applied on Monday and Tuesday of this week. Ditching was completed on Hunt Road at the Fakhoury property. Chris Whitney obtained verbal permission from Mr. Fakhoury to proceed with a 300 foot clean out needed to stop water backing up on Hunt Road. Charles Wright has work on all township grounds, weeding and mowing. He has continued with building maintenance and cleaning.
Many dust complaints were received over the past two weeks due to the dry weather. Now that the dust control has been applied and salt brine will be used when needed the roads should be less dusty. Fiscal Officer Saunders received a complaint from Neil Hunt for an accident as he turned into the barn driveway on Mayfield Road.
CEMETERY: Maintenance will continue to work on headstones at Pioneer Cemetery.
Greg Armstrong called about the foundations for Ronald & Janet Lange. He feels they need to be raised because each time it rains they are covered with debris. He is willing to pay for new foundations.
Marge Pollari is interested in purchasing 4 gravesites near the area where Zebulon Hummel is buried.
GYM:
Gayle Luftus stopped in today and American Alert would like to schedule the installation of the new system beginning June 25 or 26 and aim for completion July 11, 2007 if the permit is ready by this Friday.
TOWN HALL:
American Alert would like to complete the upper level of the town hall after the gym. We should plan on removing the necessary seats the week of July 9.
PARK:
Fiscal Officer Saunders and Maintenance Supervisor Whitney inspected the player benches at the baseball fields. Many are broken and rough. They suggested the purchase of 12 player benches, portable so they can be used for the Bicentennial in 2008 and also any other function they may be need at, i.e. Grange concerts, Pumpkin Festival, Memorial Day.
They are now on sale until June 30th with no freight charges. A savings in freight of over $300.00.
RESOLUTION # 2007-054
Bench Purchase
A motion was made by Trustee Kothera and seconded by
Trustee Seliskar to purchase 12 player benches 15 feet long
For the baseball field per quote received from Anderson Recreational
Design at a cost of $6084.00.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
OLD BUSINESS:
Levy Resolution:
RESOLUTION 2007-055
3.0 Mill Road & Bridge Levy
§61:4 Resolution to Proceed
(RC 5705.03)
A motion was made by Trustee Adams and seconded by Trustee Kothera to place the following resolution on the November 6, 2007 ballot.
Whereas, on June 19, 2007, the board of trustees passed a resolution declaring the necessity, for the purpose of: the general construction, reconstruction, resurfacing and repair of streets, roads, bridges in Huntsburg Township to levy a tax in excess of the ten-mill limitation under RC 5705.19(G) at the rate of 3.0 mills for each one dollar of valuation, which amounts to $.30 for each one hundred dollars of valuation/the mills required to generate $183,059.00 per year, for 5 years; and
Whereas, the Geauga county auditor has certified to the board of trustees that the dollar amount of revenue that would be generated by the tax levy during the first year of collection is $183,059.00 and the number of mills required to generate $183,059.00, is 3.00 mills for each one dollar of valuation, which amounts to three and no tenths for each one hundred dollars of valuation, based on the current assessed valuation of the Township of $61,019,643.00 therefore, be it
Resolved, by the board of trustees, two-thirds of all members elected thereto concurring, that the board desires to proceed with the submission of the question of a tax levy at the rate of 3.0 mills for each one dollar of valuation, which amounts to three and no tenths for each one hundred dollars of valuation, to the electors of Huntsburg Township; be it further
Resolved, that the tax levy will be for 5 years and such levy will include a levy on the current year's tax list, commencing in 2007, first due in calendar year 2008, if approved by a majority of the electors voting thereon; be it further
Resolved, the question of such tax levy shall be submitted to the electors of Huntsburg Township at the election to be held therein on November 6, 2007; be it further
Resolved, that the Fiscal Officer is hereby directed to certify, not less than 75 days prior the election, to the board of elections, Geauga County, Ohio, a copy of the resolution of necessity and a copy of this resolution together with the certification of the Estimated Property Tax Revenue from the county auditor, and notify the board of elections to cause notice of election on the question of levying the tax to be given as required by law.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
RESOLUTION # 2007-056
Resurfacing of Tennis & Basketball Courts
A motion was made by Trustee Kothera and seconded by
Trustee Adams to accept the proposal offered by Athletic Surface
Technology of Strongsville to repair, clean and resurface the courts at the
Recreational Park at a cost of $16, 635.00
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
Discussion on the bids received for the cement stabilization and paving of Stillwell Road in Windmill Point Subdivision.
RESOLUTION # 2006-057
Stillwell Road Paving Project
Bid Acceptance
A motion was made by Trustee Adams and seconded by
Trustee Kothera to accept the bid from the Shelly Company at
$159,797.00 as recommended by the Geauga County Engineers’ Office.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
Discussion on the Proposed Power line:
Trustee Adams and Fiscal Officer Saunders attended a meeting on June 11 with Senator Tim Grendell, Trustees from Montville and Thompson Township, Jim Galm, Tom Curtin, and a rep from Steve LaTourette’s office, Dino.
It was stated that the language of the Statue fails to mention people.
The Power Siting Board director stated the only level of control over wetlands comes from the Army Corp of Engineering or OEPA. Route 11 has already disturbed the environment.
Grendell is introducing language to increase the corridor to 200’ to 500’ add people impact to the language and try to set up a meeting in Columbus with First Energy and the Power Siting Board. The meeting may be next week in Columbus and a Trustee needs to attend. They will inform us as soon as the day and time is scheduled for the meeting.
Grendell believes the Clay Street Route is secondary and the Cross Country Eastern Route is now Primary.
Trustee Adams stated the Farm Bureau has a keen interest in this proposal
NEW BUSINESS:
8:00 Budget Hearing:
RESOLUTION # 2007-058
2008 Budget
A motion was made by Trustee Kothera and seconded by
Trustee Adams to approve the 2008 Budget as presented by the
Fiscal Officer.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
Email from Chris Sheridan concerning HB 694.
Pursuant to HB 694, all contracts over $500 for good or services that the Board enters into must contain a certification from the other contracting party or vendor that such contractor or vendor meets the requirements of the new campaign contribution laws. This certification requirement applies to all contracts, bid or unbid, that are for goods or services over $500.
Attached to this e-mail are two documents: the first is a sample affidavit that this office is requiring be signed by all vendors and contractors with which the Board enters into contracts for goods or services over $500 and the second is sample language that the Ohio Attorney General's office has suggested for business contracts.
Please immediately incorporate the sample affidavit (which, if signed by the other contracting party or vendor, meets the certification requirements of HB 694) into all Board contracts for goods or services over $500.
Discussion on bonding of Charles Wright:
Bonds are available for appointed persons not employees or we can have a dishonesty coverage added onto our OTARMA policy.
RESOLUTION # 2007-059
Bond for Charles Wright
A motion was made by Trustee Kothera and seconded by
Trustee Adams to appoint Charles Wright to the
Position of Maintenance Assistant and to request he post a bond.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
RESOLUTION # 2007-060
Meeting Schedule Change
A motion was made by Trustee Adams and seconded by
Trustee Kothera to adopt the following changes to the Trustee’s
Meeting Schedule to accommodate vacations:
July Regular meetings will be held on the 3rd, 17th & 31st.
August regular meeting will be held on the 21st only.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
RESOLUTION # 2007-061
Clay Street Repairs
A motion was made by Trustee Kothera and seconded by
Trustee Adams to accept and approve the proposal offered by
Ronyak Paving to repair Clay Street at a cost of $10,246.74.
Roll Call:
Yes
No
Kothera
X
Seliskar
X
Adams
X
Motion Unanimously Carried
CORRESPONDENCE:
Middlefield Historical Society June/July 2007 News
County Job Opportunity 2210-1 Part-Time Transit Driver
County job Opportunity 1504-2 Substitute Attendant
Grassroots Clippings June 2007
GTA invitation to Dinner Meeting on July 11 at Troy Community Center. Sheriff McClelland will address Identity Theft in Geauga County.
There being no further business the meeting was adjourned at 8:45 pm.