JANUARY 25, 2007
The meeting was called to order at 7:30 p.m. with the following members in attendance: Mayor Bill Poole, Roy Nichols, Scott Klein and Jim Linberg. Doreen Watson was excused. Also present were Dan Weir, Administrator, Bob Provost, Engineer, Steve Roessner, Zoning Inspector, and Bethann Petronio, Administrative Assistant.
OTHERS PRESENT: Victor Sudik, Cheryl Wolfert, Beth Johnson, Mona & Henry Trybus, Jack & Marge Boardman, Bev Ferry
AGENDA: Add N.B. #4 – Municipal Parking Lot
Table O.B. #3 – Comprehensive Plan
ELECTION OF CHAIRMAN: Poole nominated Scott Klein to be chairman of the commission for 2007. Nichols seconded. Nominations were closed. ROLL CALL: All Yeas
APPROVAL NOVEMBER 21, 2006 MINUTES: There were no corrections to the minutes. Nichols made a motion to approve the minutes as written. Linberg seconded. ROLL CALL: Yeas (4), Nays (0) MOTION PASSED
OLD BUSINESS:
ENGINEER’S REPORT ON MILLER-JOHNSON PROPERTY: The Village engineer stated that in order for this project to move forward there would a lot of information required from the developer. The developer has been sent a letter stating all of the required information. Mr. Young stated that he would be willing to do any studies that the Village wants. Klein is still unsure that this project would be beneficial to the community by annexing the property. Nichols stated the only good would be that the Village could have control over the zoning and development of the property. Linberg was concerned about the impact this development will have on Lake Avenue and Mineral Lake Park. Lee stated that annexations of this magnitude do not usually pass. The Middlefield township trustees are definitely not in favor of annexation of this property and would adamantly oppose any such annexation. May want to wait to see what the comprehensive plan shows for this property. At this time, no one seems to be 100% for this project. The commission suggests that Mr. Young appear before the Council meeting of February 1, 2007 to discuss this project further.
COMPREHENSIVE PLAN: Tabled until February 22, 2007 meeting.
NEW BUSINESS:
REZONING OF CHURCH – WESLEYAN METHODIST CHURCH: The congregation of the church has dwindled over the years and the last few members have decided to sell the church. In order to sell the property, the church would like to rezone the property to commercial hoping for a more favorable and quicker sale. Part of the property line goes through the parking lot of Dollar General. There has always been an understanding between the two property owners regarding the parking situation. The church was always thought to be commercial but it is zoned residential. There would need to be a lot of renovation done to it to become a residence. There could possibly be historical value to the church since it was built in approximately 1829. Approximately 15’ of the parking lot belongs to the church which is used as the exit for the Dollar General parking lot.
BUS SHELTER – JORDAK ELEMENTARY: Paul Yocum was present for this project. The school is requesting permission to build a small shelter in the parking lot where parents pick up their children. During inclement weather, the students are out in the open waiting for their rides. Would like to build a small shelter for coverage. Poole made a motion to permit the school to construct a small shelter at Jordak Elementary parking lot. Linberg seconded. ROLL CALL: Yeas (4), Nays (0) MOTION PASSED
PLANNING COMMISSION
JANUARY 25, 2007
MINUTES
PAGE 2
LOT SPLIT – 14835 HILLCREST – MARK & BETH JOHNSON’S RESIDENCE: The Johnson’s are seeking to split off a portion of their property at the rear in order for a land locked piece of property to be available for sale. The lot is an odd shape. It will meet the required 75’ but will only be 60’. This would be within the keeping of the zoning code. Will have a stake survey done. Does not create a non-conforming use so no variance will be required. The new owner of the new parcel will have to submit a site plan. Poole made a motion to approve the lot split request by the Johnsons’. Linberg seconded. ROLL CALL: Yeas (4), Nays (0) MOTION PASSED
MUNICIPAL PARKING LOT: The municipal parking lot is in desperate need of repairs. May need to replace sewer, water and storm lines. The question is who is responsible for this parking lot. The village owns part of it as well as the merchants in the immediate area. There has always been a question as to who should pay for the upkeep on this parking lot. Possibly fix up the Village’s portion and install parking meters to help with the cost. Consider assessing the merchants whose patrons use the lot but there are some businesses employees who park there also. Could dig it up and plant grass for another park area. Dan had applied for OPWC funds but this project did not meet the requirements. The approximate cost on this job will be $300,000. Definitely a liability if it is kept as a parking lot and needs to be maintained. Since there is no parking in the front of the businesses anymore, this parking lot is needed for those merchants in the area. The construction of the parking lot could be done within a single construction season. Will take this back to the Streets committee for further discussion.
ENGINEER’S REPORT: In the packet. Briar Hill’s addition construction is on a time delay. Needed some additional funding.
ZONING INSPECTOR’S REPORT: In the packet. Still waiting for some as built drawings from Shibley before anything else can be done to the property. A renter is waiting to be able to open a business there. Will not issue an occupancy permit until all plans are submitted.
There being no further business, the meeting was adjourned at 8:40 p.m.
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Secretary Chairman