March 1, 2007
Mayor Poole called the meeting to order at 7:35 p.m. with the following members present: B. Blue, C. Hofstetter, J. Jemison, S. Klein and B. Wallace. Council member E. Davis is excused due to back surgery.
Also present: C. Osborne – Fiscal Officer, D. Weir - Admin., Tom Lee – Village Solicitor, B. Provost – Village Engineer, S. Roessner – Zoning Inspector, Fire Chief Reed, Marilyn Wirth, Robert Wirth, Jacqueline Sprague, John P. Ludlow, Carl Hornung, Pete Miller, John Borkholder, Pam Roach, Marie Roach, Kim Elko, Judy Whaley, Robin M. Palumbo, John Koches, Mike Matchinga, Dave Matchinga, Elizabeth Beace, Faith Whitcomb – The Villager and Jennifer McKevitt – News Herald.
Agenda: Add to New business – Res. 07-06
Habitat for Humanity
Add to Engineer’s report - Eagle Park bids
The February 15, 2007 council meeting was cancelled.
Minutes of February 1, 2007 meeting were presented for approval. Hofstetter moved to approve the minutes as presented. Jemison seconded. Roll Call: All Yeas (5).
Payment of Bills Totaling $231,598.03 was presented for payment. Blue moved to authorize the payment of bills totaling $231,598.03. Klein seconded. Roll Call: All Yeas (5).
Director of Streets & Utilities Report – February: included in the council packet.
Police Report – February: Included in the council packet.
Zoning inspector – included in the council packet.
Ambulance Report – January: included in the council packet.
Bank Report – January: included in the council packet.
Financial Report – January: included in the council packet.
Investment Report – January: included in the council packet.
Detail Trial Balance Report – January: included in the council packet.
CCA Report – December: included in the council packet.
PUBLIC PARTICIPATION
Carl Hornung, 15140 Sawgrass Lane, stated at the last council meeting Wallace requested input from other Woodsong residents regarding the proposed Johnson-Miller property annexation. Hornung has stated he’s personally not against the proposed project, he objects to this project having a road connect with the Woodsong development. Hornung stated he feels the senior housing project is a favorable feature for the Village and not offensive as a big box store would be for our area.
Robin Palumbo, Sawgrass Lane, stated she agrees with Hornung.
Marilyn Wirth, Royal Oak, stated she and her husband are not opposed to the proposed project, they don’t want it connected to Woodsong. Bob Wirth stated he agrees with Mr. Hornung’s statements noting most of the residents in the Woodsong development purchased their property due to the privacy factor, and feels connecting a road to this proposed project would interfere with that privacy.
Marie Roach, 15125 Sawgrass Lane, agrees with the above comments.
A Timber Ridge resident stated the proposed road would go past her house and she purchased her home on Timber Ridge because of the privacy.
Kim Elko, Timber Ridge, stated this is a good project for the community, and wants to keep Woodsong aesthetically nice as it is currently.
Pete Miller, Sawgrass Lane, stated he’s not opposed to project, just opposed to the connection to Woodsong.
Dave Matchinga, Royal Oak, stated he agrees with all of the comments noting the beauty of neighborhood is its quiet and the lack of cars breaking the speed limit. Matchinga wants to maintain the quiet and safety of the neighborhood by limiting access as much as possible.
John Koches, Sawgrass Lane, stated he agrees with comments made.
Jacqueline Sprague, Sawgrass Lane, stated she agrees with comments made
John Ludlow, Sawgrass Lane, stated he agrees with the comments made and doesn’t want to see increased traffic through the development.
Mike Matchinga, Royal Oak, stated he lives on the corner of Timber Ridge and Royal Oak has seen many cars go over the speed limit and fail to stop at the stop signs. Matchinga stated he’s concerned with the safety of his children and other children in the development if this proposed project is connected to Woodsong.
Tom Roach, Sawgrass Lane, stated he objects to anything cutting into the Woodsong development.
Mayor Poole reiterated, the consensus from the Woodsong community represented, there’s no opposition to the proposed project. Their opposition is to a road connection to the Woodsong development. Mayor Poole stated he appreciates the input from those in attendance tonight. This entire project encompasses land in the Village, with the majority located in Middlefield Township. By annexing property from the township into the Village, it gives the Village more control over what is constructed, noting Middlefield Township has no zoning laws and anything can be constructed on Middlefield Township property. Mayor Poole stated council hasn’t made a decision as yet regarding this annexation and, with any annexation, the process takes several months.
FIRST READING
Ordinance 07-104: Authorizing Various Activities Related to the American Cancer Society’s Relay for Life, Waiving Various Prohibitions of the Codified Ordinances Regarding Same.
Discussion held regarding setting terms of this event. Lee stated this ordinance specifically empowers the mayor to impose or waive regulations.
Blue introduced Ord. 07-104, read by title only, and moved to place it on first reading. Hofstetter seconded. Roll Call: All Yeas (5).
Ordinance 07-105: Authorizing the Hiring of Nick DiVita as a Part-Time Patrol Officer, at a Compensation Rate of $12.00 per Hour, and Declaring an Emergency.
Wallace introduced Ord. 07-105, read by title only, moved to waive the required readings and declare an emergency. Hofstetter seconded. Roll Call: All Yeas (5).
Klein moved to pass Ord. 07-105, seconded by Hofstetter. Roll Call: All Yeas (5).
Ordinance 07-106: Authorizing the Hiring of Derrick Pilarczyk as a Part-Time Patrol Officer, at a Compensation Rate of $12.00 per Hour, and Declaring an Emergency.
Blue introduced Ord. 07-106, read by title only, moved to waive the required readings and declare an emergency. Hofstetter seconded. Roll Call: All Yeas (5).
Klein moved to pass Ord. 07-106, seconded by Jemison. Roll Call: All Yeas (5).
Mayor Poole administered the oath of office to Derrick Pilarczyk.
Ordinance 07-107: Repealing Chapter 553 of the Codified Ordinances.
Wallace introduced Ord. 07-107, read by title only, and moved to place it on first reading. Hofstetter seconded. Roll Call: All Yeas (5).
Ordinance 07-108: Establishing the 2007 Permanent Appropriations, and Declaring an Emergency.
Hofstetter introduced Ord. 07-108, read by title only, moved to waive the required readings and declare an emergency. Jemison seconded. Roll Call: All Yeas (5).
Wallace moved to pass Ord. 07-108, seconded by Klein. Roll Call: All Yeas (5).
Resolution 07-02: Requesting the Ohio Department of Administrative Services to Authorize the Village to Participate in Contracts Pursuant to Revised Code Section 125.04, and Declaring an Emergency.
Klein introduced Res. 07-02, read by title only, moved to waive the required readings and declare an emergency. Jemison seconded. Roll Call: All Yeas (5).
Jemison moved to pass Res. 07-02, seconded by Blue. Roll Call: All Yeas (5).
SECOND READING
THIRD READING
Ordinance 07-102: Authorizing the Fiscal Officer to Transfer the Unencumbered Balance in the COPS Fast Fund, in the Amount of $10,241.85, to the General Fund.
Klein introduced Ord. 07-102, read by title only, and moved to place it on third reading. Hofstetter seconded. Roll Call: All Yeas (5).
Klein moved to pass Ord. 07-102, seconded by Blue. Roll Call: All Yeas (5).
ENGINEER’S REPORT - included in the council packet. Provost stated the Feb. 28, 2007 bid opening for the Eagle Park infrastructure portion of the total improvements resulted in 5 bidders. The best and lowest bid received was by Easton Leasing, Inc., in the amount of $207,841.00. This contract includes the underground storm sewers, sanitary sewers, water lines, restroom facility, and rough grading the entire site. This contract does not include walkways or landscaping. Provost stated it’s necessary to begin this process immediately because the timing of this contract will dictate how we bid the remaining contracts for this park.
Resolution 07- 07: Authorizing the Village Administrator to Enter into a Contract with Easton Leasing, Inc., for the Eagle Park Improvements Project, in the Total Amount of $207,841.00, and Declaring an Emergency.
Klein introduced Res. 07-07, read by title only, moved to waive the required readings and declare an emergency. Wallace seconded. Roll Call: All Yeas (5).
Klein moved to pass Res. 07-07, seconded by Jemison. Roll Call: All Yeas (5).
OLD BUSINESS – none before council.
NEW BUSINESS
1. Cox Colvin-Monitoring Wells at Carlisle Industries: Weir stated Cox Colvin wants to install another monitoring well on their property. Hofstetter moved to authorize Cox Colvin to install an additional monitoring well on Carlisle property, seconded by Blue. Roll Call: All Yeas (5).
2. Jack Gibson Pay Request #11 for WWTP Construction: Blue moved to authorize pay request #11 to Jack Gibson Construction, in the amount of $503,916.44, seconded by Klein. Roll Call: All Yeas (5).
3. Health insurance coverage – Tony Caito stated after reviewing several health insurance options with Weir, the best overall cost benefit for the Village and its employees is to contract with United Healthcare’s Health Reimbursement Account. This plan will save the Village approximately $35,000.00 per year. The probability is the Village can see a considerable savings with an HRA and, with those savings “set aside”, this will offset health care expenses for next year. This means the Village isn’t paying high premiums to the insurance companies. Discussion held regarding other insurance plans. Caito explained University Hospitals aren’t covered under Medical Mutual and, therefore, isn’t the best fit for our employees. Lee stated he contacted a number of insurance brokers and found the HRA plans are becoming very common. The premium amounts are set up by the insurance companies, but they’re actuarially designed to spread some of the risk of catastrophic illness and, even though the Village will have some risk, these plans are providing significant savings to the employers. There’s no guarantee, but the odds are the Village will be saving money rather than spending money. Another
factor as these plans are changing they’re requiring more risk to be taken on by the
employees. Weir stated he’s in favor of this plan because this plan has the potential
to save the Village from paying high premiums to an insurance company, and never
knowing if we’re losing money. Weir stated Caito presented this to the finance
committee and, after consideration, the finance committee recommends this plan to
council for approval. Resolution 07-06: Authorizing the Village Administrator to
Enter into a Contract with United Healthcare of Ohio for the Provision of
Health Care Insurance for the Village Employees, at a Monthly Cost of
$11,191.00, and Declaring an Emergency. Jemison introduced Res. 07-06, read by title only, moved to waive the required
readings and declare an emergency. Hofstetter seconded. Roll Call: All Yeas (5). Klein moved to pass Res. 07-06, seconded by Wallace. Roll Call: All Yeas (5).
4. Habitat for Humanity – Weir stated Sue Hasset invited Mayor Poole and the Council members to a luncheon on March 9, where a brief presentation will be given regarding their program. Mayor Poole stated Habitat for Humanity is interested in building duplex housing in Glen Valley Farms. No decision has been made and they want to discuss their future plans with Village officials.
Committee Reports – included in the council packet.
At 8:39 p.m. Klein moved to adjourn into executive session for purposes of pending and threatened litigation. Blue seconded. Roll Call: All Yeas (5).
The meeting reconvened at 10:07 p.m.
Resolution 07-03:Authorizing the Village Administrator to Enter into a Contract with Jack Gibson Construction Inc. for Improvements to the Woodsong Water Pump Station, in the Total Amount of $91,500.00, and Declaring an Emergency
Klein introduced Res. 07-03, read by title only, moved to waive the required readings and declare an emergency. Wallace seconded. Roll Call: All Yeas (5).
Wallace moved to pass Res. 07-03, seconded by Blue. Roll Call: All Yeas (5).
Resolution 07-04: Authorizing the Village Administrator to Enter into a Settlement Agreement with Middlefield Parkway Relating to the Woodsong Water Pump Improvement Project, and Declaring an Emergency.
Klein introduced Res. 07-04, read by title only, moved to waive the required readings and declare an emergency. Jemison seconded. Roll Call: All Yeas (5).
Hofstetter moved to pass Res. 07-04, seconded by Blue. Roll Call: All Yeas (5).
Resolution 07-05: Declaring it Necessary to Make Certain Improvements to the Woodsong Water Pump Station, and Declaring an Emergency.
Wallace introduced Res. 07-05, read by title only, moved to waive the required readings and declare an emergency. Klein seconded. Roll Call: All Yeas (5).
Blue moved to pass Res. 07-05, seconded by Hofstetter. Roll Call: All Yeas (5).
Ordinance 07-109: To Proceed with the Construction of the Improvements to the Woodsong Water Pump Station, and Declaring an Emergency.
Hofstetter introduced Ord. 07-109, read by title only, moved to waive the required readings and declare an emergency. Wallace seconded. Roll Call: All Yeas (5).
Klein moved to pass Ord. 07-109, seconded by Wallace. Roll Call: All Yeas (5).
Ordinance 07-110: Assessing Middlefield Parkway for a Portion of the Cost of the Construction of the Improvements to the Woodsong Water Pump Station, and Declaring an Emergency.
Hofstetter introduced Ord. 07-109, read by title only, moved to waive the required readings and declare an emergency. Wallace seconded. Roll Call: All Yeas (5).
Klein moved to pass Ord. 07-109, seconded by Wallace. Roll Call: All Yeas (5).
Pursuant to Section 2744.01 of the Ohio Revised Code, Klein moved to authorize the Village Solicitor to provide assistance in the defense of Bob Provost, Steve Roessner, and Lance Lange, in the law suit filed against the Village and those defendants by Richard Duncan in the United States District Court of the Northern District of Ohio, seconded by Jemison. Roll Call: All Yeas (5).
Being no further business at this time, Klein moved to adjourn at 10:11 p.m.