April 19, 2007

 

Mayor Poole called the meeting to order at 7:30 p.m. with the following members present: B. Blue, E. Davis, C. Hofstetter, J. Jemison, S. Klein, and B. Wallace. 

 

Also present: C. Osborne – Fiscal Officer, D. Weir - Admin., Tom Lee – Village Solicitor, B. Provost – Village Engineer, S. Roessner – Zoning Inspector, M. Hatch – Recreation Director, Carl Hornung, Fire Chief Reed, Ann Wishart – Maple Leaf and Jennifer McKevitt – News Herald.

 

Agenda:   Add to Public Participation – Dave Bond Lakeview Apt 2

                            New Business – Recreation Equipment Storage.

                            

Minutes of April 5, 2007 meeting were presented for approval.  Wallace noted one minor typographical error.  Hofstetter moved to approve the minutes as amended.  Klein seconded.  Roll Call: Yeas (5).   Abstain: Davis, absent due to back surgery.

 

Payment of Bills Totaling $148,134.80 was presented for payment.  Jemison moved to authorize the payment of bills totaling $148,134.80.  Blue seconded.  Roll Call: All Yeas (5). 

 

Recreation Director’s Report – March: included in the council packet.  It’s baseball, softball and spring soccer season.  Hatch noted this is the year since she began her position in 2000 that we have a sponsor for every baseball and softball team.  Hatch stated she entered into a cost-share agreement with the school to purchase infield mix and to laser level the material.  The Village’s cost is $1,500.00, and stated the Village recreation program utilizes the school’s baseball and softball fields throughout the summer.  This material and leveling will cut down on the amount of maintenance the fields require during the season. 

            The Easter Egg Hunt was successful, with approximately 200 kids participating. 

The Frisbee Golf equipment for George Knox Park has been purchased and will be installed once the weather breaks. 

            Hatch stated, Lily Ammons who has been interning with her, has been an asset to the recreation department.   Ammons has 40 hours remaining to fulfill her class requirement. 

Discussion held regarding grass infields on the baseball fields.  Hatch that issue was discussed at a recreation committee meeting.

Ambulance Report – March: Included in the council packet. 

 

Bank Report - March – included in the council packet. 

 

Financial Report - March – included in the council packet. 

 

Investment Report - March – included in the council packet. 

 

CCA Report – March: included in the council packet.

 

PUBLIC PARTICIPATION

Dave Bond, requesting again support – passed twice before, first phase will begin in June.  Bond stated the bids submitted were under estimated cost and they were able to add to the project.  Currently vacancies are being created in both buildings and Bond believes there will enough vacancies now so no one will have to be moved off site.  These renovations should take approximately 7 months. 

 

FIRST READING

Resolution 07-15: In Support of the Housing Credit Program Proposed by the Neighborhood Development Services, Inc. to Acquire and Rehabilitate the Property known as Lakeview Village Apartments, and Declaring an Emergency.

Blue introduced Res. 07-15, read by title only, moved to waive the required readings and declare an emergency.  Wallace seconded.  Roll Call: All Yeas (6). 

Hofstetter moved to pass Res. 07-15, seconded by Davis.  Roll Call: All Yeas (6).

 

SECOND READING

Resolution 07-10: Authorizing the Village Administrator to Enter into a Contract with M&D Blacktop Co. for Eagle Park Playground Equipment, in the Total Amount of $107,300.00, and Declaring an Emergency.   

Klein introduced Res. 07-10, read by title only, moved to waive the required readings and declare an emergency.  Wallace seconded.  Roll Call: Yeas (5).  Nays: Jemison.

Davis moved to pass Res. 07-10, seconded by Wallace.  Roll Call: Yeas (5).  Nays: Jemison.

 

Resolution 07-11: Authorizing the Village Administrator to Enter into a Contract with Sanyo Construction for the Eagle Park Picnic Pavilion, in the Total Amount of $73,935.00, and Declaring an Emergency.

Klein introduced Res. 07-11, read by title only, moved to waive the required readings and declare an emergency.  Davis seconded.  Roll Call: Yeas (5).  Nays: Jemison.

Klein moved to pass Res. 07-11, seconded by Wallace.  Roll Call: Yeas (5).  Nays: Jemison.

 

Discussion held regarding the differences between Res. 07-12A and Res. 07-12B. 

  

Resolution 07-12A: Authorizing the Village Administrator to Enter into a Contract with Platform Cement, Inc., for the Eagle Park “Splashground” Equipment, in the Total Amount of $246,000.00 (Alternate 1/Base Bid), and Declaring an Emergency.

Blue introduced Res. 07-12A, read by title only, and moved to place it on second reading.  Klein seconded.  Roll Call: Yeas (5).  Nays: Jemison.

 

Resolution 07-12B: Authorizing the Village Administrator to Enter into a Contract with Astro Pool Company, Inc., for the Eagle Park “Splashground” Equipment, in the Total Amount of $435,600.00 (Alternate 2/Full Bid).

Klein introduced Res. 07-12B, read by title only, moved to waive the required readings and declare an emergency.  Blue seconded.  Roll Call: All Yeas (4).  Nays: Jemison.

Hofstetter moved to pass Res. 07-12B, seconded by Klein.  Roll Call: All Yeas (5).

 

Hofstter questioned why #2 – klein stated therec comt discussed & …….from an overall statndpoint the village is getting the most…..in favor of putting in the entire…….Wallace stated a comnty is reflective of ist parks.  This will raise our home values.  Weir stated the smaller park (alternate 1) has more ingroudn stuff 30’ diameter pad.  Klein state they belong to Pioneer & watched the kids enjoy the water that falls on you.  It’ll be nice to have the 2 areas for the different aged children.  Klein – the diference in cost isn’t htat great ……Blue questioned if the drain would plug, how much water would…..Provost – a few inches.

            Wallace consider how many people would accommodate on a hot day.  Hofstetter – we’re our own worst enemy.  Likes parks – creating an envroment were you have a…….a very busy park at the end of a residential street.  The noise factor.  Hatch stated after discussing this with Charlie & chief, this park would be closed at dusk.  Wallace – why close the park off at eight.  Hatch stated this splash park is on timers. 

Davis stated what do they use to keep the water cleaned.  Hatch – it will be filtered & recycled.

            Kelin stated Provost stated If this isn’t passed as an emergency, this will not be installed this year.  Provost stated the paving & landscaping are the last c

 

Hofstetter moved to consider passing #1. 

 

Resolution 07-13: Authorizing the Village Administrator to Enter into an Agreement with the Geauga County Sheriff’s Office/Spillman Technologies for the Provision of Training and Project Management for the New Geauga Computer Aided Dispatch and Records Management System, at a Total Cost Not to Exceed $27,755.00, and Declaring an Emergency.

Blue introduced Res. 07-13, read by title only, moved to waive the required readings and declare an emergency.  Hofstetter seconded.  Roll Call: All Yeas (6).

Davis moved to pass Res. 07-13, seconded by Hofstetter.  Roll Call: All Yeas (6).

 

Resolution 07-14: Amending and Correcting Resolution 07-09, Authorizing Funding for Construction of a Turn Lane on South State Avenue, Giving Consent to the Ohio Director of Transportation to Complete the Project, and Authorizing Cooperation with the Ohio Director of Transportation Regarding the Project, and Declaring an Emergency.

            Davis introduced Res. 07-14, read by title only, moved to waive the required readings and declare an emergency.  Wallace seconded.  Roll Call: All Yeas (6).

            Wallace moved to pass Res. 07-14, seconded by Blue.  Roll Call: All Yeas (6).

 

Ordinance 07-111: Authorizing Various Activities Related to the Middlefield Community Days Event, Waiving the Prohibitions of the Codified Ordinances Regarding Same.

            Jemison introduced Ord. 07-111, read by title only, and moved to place it on second reading.  Davis seconded.  Roll Call: All Yeas (6).

 

Ordinance 07-112: Authorizing and Directing the Village Fiscal Officer to Make Payment to the Cardinal School District, in the Amount of $40,436.32, in Compliance with the Village’s 2005 Revenue Sharing Obligations, as Mandated by Section 5709.82(C)(2) of the Revised Code.

Klein introduced Ord. 07-112, read by title only, and moved to place it on second reading.  Jemison seconded.  Roll Call: All Yeas (6).

 

Ordinance 07-113: Authorizing and Directing the Village Fiscal Officer to Make Payment to the Cardinal School District, in the Amount of $40,475.58, in Compliance with the Village Revenue Sharing Obligations Mandated by Section 5709.82(C)(2) of the Revised Code for the 2006 Tax Year.

Davis introduced Ord. 07-113, read by title only, and moved to place it on second reading.  Blue seconded.  Roll Call: All Yeas (6).

 

Ordinance 07-114: Employing Dennis M. Coyne as Village Prosecutor for the Village of Middlefield for the Years 2007 and 2008, and Declaring an Emergency.

Davis introduced Ord. 07-114, read by title only, moved to waive the required readings and declare an emergency.  Hofstetter seconded.  Roll Call: All Yeas (6).

Hofstetter moved to pass Ord. 07-114, seconded by Wallace.  Roll Call: All Yeas (6).

 

Ordinance 07-115: Accepting a Portion of Almeda Drive for Dedication Purposes Pursuant to Section 1119.11 of the Codified Ordinances and Section 723.03 of the Revised Code.

Blue questioned if the school is still reluctant about this dedication.  Weir stated he met with Supt. Yokum and school board member, Dick Moss, and reviewed the Village’s need for a 100’ right-of-way.  Yokum and Moss stated will discuss the Village proposal with the other school board members at their May meeting. 

Jemison introduced Ord. 07-115, read by title only, and moved to place it on second reading.  Hofstetter seconded.  Roll Call: All Yeas (6).

 

THIRD READING

Resolution 07-08: Authorizing the Village Administrator to Enter into a Ground Lease with the Middlefield Volunteer Fire Department to Allow the Village to Construct a Storage Shed for Recreation Equipment Owned by the Village.

            Klein introduced Res. 07-08, read by title only, and moved to place it on third reading.  Wallace seconded.  Roll Call: All Yeas (6).

 Klein moved to pass Res. 07-08, seconded by Jemison.  Roll Call: All Yeas (6).

 

ENGINEER’S REPORT - included in the council packet.  Provost stated he’s currently working on the complete replacement of Northview Ave. and will submit the plans to council once completed.   Also, the grading at the end of N. Thompson Ave. for the future location of a soccer field and a baseball field.

            Provost and Ehrhart will evaluate the municipal parking lot to determine which areas are the most severe and need repair immediately, and will submit their findings to council.

 

OLD BUSINESS – none before council.

 

NEW BUSINESS

1.       Recreation equipment storage facility – Weir stated he received a cost estimate from three contractors for this project.  McGrath Construction, who has been constructing homes in the Village for years, submitted an estimate for a 24’x24’ addition, at a total cost of $15,435.00.  This includes the blueprints and the permit fees.  The other quotes were higher and didn’t include the permits or the blueprint costs.  This building doesn’t have heating.  Klein moved to direct the Village Administrator to contract with McGrath Construction for the storage facility for the Village recreation equipment, at a total cost of $15,435.00, seconded by Wallace.  Roll Call: All Yeas (6).

 

Committee Reports – included in the council packet.

 

At 8:11 p.m. Davis moved to adjourn into executive session for purposes of pending litigation.  Wallace seconded.  Roll Call: All Yeas (6).

 

The meeting reconvened at 10:07 p.m.

 

 

Being no further business at this time, Klein moved to adjourn at 10:11 p.m.